Populate File Properties

Introduction

This dialog shows the file(s) from the folder that is/are selected in Vault.

It is possible to select a collection of files using the search function in Vault.

Based on the mappings created, the ‘Populate File Properties’ grid will be filled with files that are valid, and the file properties that are defined in the ‘Populate File Properties Option’ dialog.

On confirmation of the dialog, the file property(s) will be updated and a result dialog appears.

Flowchart: Process: Populate File Properties

The ‘Populate File Properties’ dialog can be found in:

§ Start Autodesk Vault.

§ Right click on a folder in the ‘Project Explorer’ window.

§ Go to submenu ‘Cadac Organice Vault.

§ Click on ‘Populate File Properties…’ to open the dialog.

The dialog on the next page appears.

Base Folder

Legenda

File Categories

Grid columns

(Specify each column here?)

File Types

Confirm or cancel

this dialog

Include subfolders

File Selection

details

View

mappings

File Types

In the ‘Files of Type’ combo box it’s possible to filter on the following file types:

§ All Files (*.*).

§ Autodesk Inventor Files (*.iam, *.dwg, *.idw, *.ipt, *.ipn).

§ Autodesk Inventor Assemblies (*.iam).

§ Autodesk Inventor Drawings (*.dwg, *.idw).

§ Autodesk Inventor Parts (*.ipt).

§ Autodesk Inventor Presentations (*.ipn).

§ AutoCAD DWG Files (*.dwg).

File Categories

In the ‘Category’ combo box filters can be applied on the category(s) found in the selection of files.

See the image below for an example:

Base folder and Include subfolders

This shows the (base) folder that is selected in the Vault explorer.

By unchecking the ‘Include subfolder’ checkbox only the folder that is selected in Vault will be visible.
By checking the ‘Include subfolder’ checkbox the folder that is selected in Vault and its underlying subfolders will both be visible.

The ‘Include subfolder’ is checked by default.

Populate Files Properties Grid Columns

Column name

Icon

Description

Selection box

Indicates if the file is selected.

	File is selected
	File is not selected

By right clicking on the column a menu appears with the options to ‘Check’ or ‘Uncheck’ all files.

Status Icon

Indicates the file status.

	File is ‘OK’
	File is ‘Locked’
	File is ‘Checked Out’

Only files with the ‘OK’ status can be selected.

File Replication Icon

(in case of a replicated environment)

Indicates if the file is replicated.

	File is ‘Replicated’
	File local ownership needs to be transferred
	File is not ‘Replicated’

File

The name of the file.

Path

The path of the file.

This is a hidden column and can be activated by right clicking on the columns and click on the “Column Chooser”. A dialog will appear as followed:

The column ‘Path’ can be ‘Dragged’ to the columns to show the value(s).

Category

The name of the category from the file.

Property Columns

These are the columns from the mapped ‘File properties’.

Legend

Color	Description
None	The value of the mapping that matches the criteria has no value or the same value as the destination property.
New	The value of the mapping that matches the criteria is new. The destination property is empty.
Overwrite	The value of the mapping that matches the criteria overwrites the existing value.

View Mappings

Shows the options dialog in read-only mode, mappings can be quickly viewed here.

Updating File Properties

When confirming the ‘Populate File Property’ dialog the following messages can appear:

Dialog File properties changed

This dialog appears when properties are changed in the meantime from the moment the 'Populate File Properties' dialog is shown.

§ Click ‘Yes’ to continue updating the selected file(s).

§ Click ‘No’ to cancel the update process.

Dialog Ownership transfer

When the ownership(s) needs to be transferred to update these file(s) the following dialog appears:

§ Click ‘Yes’ to transfer ownership(s)

§ Click ‘No’ to cancel transferring the ownership(s).

Note that these file(s) will not be updated.

Dialog Files have not been copied

When file(s) and/or ownership(s) needs to be transferred to update these file(s) the following dialog appears:

§ Click ‘Yes’ to transfer file and ownership(s)

§ Click ‘No’ to cancel transferring the file and ownership(s).

Note that these file(s) will not be updated.

Update File Properties progress

On confirmation of the ‘Populate File Properties’ dialog (by pressing the ‘Ok’ button) an upgrade progress will be shown.

In the bottom of the ‘Populate File Properties’ dialog the update progress (Updating File Properties X/Y) can be seen.

For example see the image below:

File Properties Result Dialog

After the ‘Populate File Property’ dialog is confirmed and the properties are updated the following dialog appears:

Column name	Icon / Status	Description
Status icon		Indicates if the file is successful updated.
Name		The Name of the file
Status	Success or Failed	Indicates if the file is updated correctly.
Result		The status message